HUMAN RESOURCE MANAGEMENT

TRAINING WORKSHOP ON DEFENSIVE DRIVING FOR KPONE KATAMANSO MUNICIPAL ASSEMBLY DRIVERS

The Kpone Katamanso Municipal Assembly in collaboration with the Human Resource Department organized a one-day training workshop for twenty-seven (27) drivers including officers in the Transport Unit on Friday, 16th February, 2024.

The refresher training was designed to provide drivers with essential driving techniques that will assist them in identifying road hazards and preventing accidents on the road.

The goal for the training was to use preventable techniques, such as defensive and cautious driving to reduce traffic accidents on our roads. This includes avoiding distractions that may take drivers’ attention away from their primary task of driving while behind the wheel. They were drilled on the road signs to assess their remembrance of the road signs. A session of the Road Traffic Act, 2004, Act 683 on offenses and penalties were read out to participant to enlighten them on the Act.

Furthermore, drivers should keep an eye out for vehicles and other road user by applying alertness on the road.

New Perfect Driving School facilitated the training, and Mr. Dacosta Adusei served as the Resource Person.

 


TRAINING WORKSHOP ON REPORT AND MINUTES WRITING SKILLS ORGANIZED FOR THE ADMINISTRATIVE AND SECRETARIAL CLASS ON REPORT AND MINUTE WRITING SKILLS

Reports are structured presentations [written or verbal] given to interested persons in response to specific purpose, request or demand. Reports of MMDAs among others include Progress Reports on their Medium-Term Development Plans, Annual Action Plans, Financial Reports, as well as Performance Appraisals Reports and Training Needs Assessment Reports implying that reports form an important management tool for influencing future actions in the MMDA’s.

It is based on this fact that a capacity building workshop was held on Tuesday, 21st of November, 2023 on Report and Minutes Writing for both the Administrative and Secretarial Class of the Municipal Assembly to enable them write good Minutes and Reports.  The workshop was held in the Municipal Assembly’s Hall and facilitated by the One Time Lobbying Consultancy Ltd.                         

The primary objectives of the training programme were;

  • To help participants develop their skills in various domains and disciplines of report and minutes writing,
  • To develop and broaden the horizon of the participants,
  • To enhance participants’ Report and Minutes writing skills thereby enabling them to write a well-structured, concise and informative report and minutes,
  • To provide participants with a comprehensive understanding of Report and Minutes writing.

The participants were taken through the meaning of reports, types of reports and the purpose for which reports are written, sample reports, report writing skills, meaning and importance of Minutes in the functioning of the Assemblies, features of minutes and meetings, meeting processes and management, guidelines for minutes writing, order of minutes and actions arising from the meeting.

 The participants appreciated the knowledge gained from the workshop which was organized for them. It was very educative, inspiring, enlightening, realistic, effective and interactive.

In conclusion, the Municipal Coordinating Director of the Kpone-Katamanso Municipal Assembly, Mr. Mohammed Ali Amadu thanked the participants for availing themselves to acquire knowledge and further admonished them to use it in writing good minutes and reports thereby improving their effectiveness and efficiency on the job. 

REPORT IN PICTURES

 

 


WORKSHOP ORGANIZED FOR THE MUNICIPAL GUARDS AND SOME SELECTED CORE STAFF OF THE KPONE-KATAMANSO MUNICIPAL ASSEMBLY ON REPORT WRITING, THE ASSEMBLY’S BYE-LAWS AND LOCAL GOVERNMENT PROTOCOLS

A Three-Day capacity building was organized for the Municipal Guards starting from Wednesday, 14th of June 2023 through Friday, 15th of June 2023 respectively.

The Human Resource Department of the Municipal Assembly has the mandate to build the capacity of staff to enhance their productivity and this necessitated the organized workshop for the Municipal Guards. Thirty-Two (32) participants were in attendance.

The Head of the Human Resource, Shalom Afari, in her opening remarks said that the workshop was structured to give the officers the relevant knowledge needed in the performance of their duties, deepen decentralization and also to apply the relevant Assembly’s by-laws in the execution of their duties, hence, the need to give their best in the training so as to get the maximum benefits.

Some of the topics treated were; Concept of Local Governance, bye-laws, legal instruments of bye-laws, essence of bye-laws to local level development, types of reports, reasons of report writing, what should be included in reports, Condition of Service, and staff performance management tool [Appraisals].

The workshop was very interactive and offered the participants to ask questions that bothered on their performance and how to deal with the challenges that they might encounter in discharging their duties.

The Head of the Human Resource of the Kpone-Katamanso Municipal Assembly appreciated the facilitator the CEO of One Time Lobbying Consultancy Ltd. for the impact made on the participants.

REPORT IN PICTURES

 


TRAINING PROGRAMME ORGANISED FOR ENVIRONMENTAL HEALTH OFFICERS OF KPONE KATAMANSON MUNICIPAL ASSEMBLY

In the Local Government Service, Environmental Health Unit plays a critical role in ensuring and promoting the highest standards of environmental health and sanitation.

To achieve this goal, the Kpone Katamanso Municipal Assembly recognized the critical role that Environmental Health Officers play in ensuring regulatory compliance, prosecuting violations, and improving sanitation delivery standards. To effectively discharge this duty, Environmental Health Officers participated in a training workshop on 25th May, 2023 organized by the Assembly.

The training aimed to provide Environmental Health Officers and Assistants with the knowledge, skills, and tools they needed to excel in their roles as key enforcers of environmental health and sanitation laws.

The one-day training programme was divided into two parts. Mr. Ewurah (A Public Health Analyst) handled the first part, which focused on the systematic procedures that an officer must follow before summoning an accused person to a court of competent jurisdiction. Among other things, he mentioned officers’ attire and appearance, the use of appropriate language in the discharge of their duties, the fact that they are public educators rather than public prosecutors, the applicable laws for various offenses, and the sections of the law used in the courtroom argument.

Superintendent Sedamy Eyram, the Police Commander at Community 25 Police Station, led the participants through the prosecution process. She stated that an officer should not be biased in prosecuting an accused person based on their origin, religion, sexual orientation, family/friends’ influence, or financial gain. Participants were advised to fully prepare for the trial with sufficient evidence.

The Head of the Environmental Health and Sanitation Unit (Christiana Sapio) urged all participants to apply their newly acquired knowledge of proper ethics in the performance of their duties.

REPORT IN PICTURES

 


WORKSHOP ON OCCUPATIONAL AND WORKPLACE HAZARDS, HEALTH AND SAFETY

A workshop aimed at providing participants with the knowledge and skills to effectively handle occupational and workplace hazards was held on Tuesday 23rd May 2023. It was organized by the Human Resource Unit of the Kpone-Katamanso Municipal Assembly (KKMA) for Heads of Departments and Units.

The facilitator, Mr. Michael Ewurah;  a Public Health Analyst in a presentation stated that the health and safety of workers in every organization was expedient to efficiency and effectiveness, however, most employers and employees choose convenience over doing the right thing and end up paying a costly price when the unexpected happens. He gave the global perspective on the theories of various scientists which led to the understanding of why occupational health was relevant in the scope of work.

 Mr. Ewurah explained further that, occupational health seeks to provide and maintain the highest degree of physical, mental and social well-being of workers. He emphasized that the primary goal of occupational health is to prevent accidents and harm to workers from work-related activities. He added that uncomfortable furniture at the workplace, poor ventilation, poor lightening systems and inappropriate personal protective equipment affect the safety and well-being of workers, resulting in high expenditure on complicating health issues either during job/work or even after retirement. He encouraged participants to take charge at all times of their safety and health at the workplace. He noted that every worker has a right to a safe and healthy working environment and it is the responsibility of management, government and the society as a whole to ensure that right is upheld.

Mr Ewurah therefore encouraged participants to push for their right for a safer working environment, as there were various forms of hazards that potentially could affect the health and well-being of workers. These hazards ranged from biological, chemical to psychological. He reiterated that, various acts of violence, threatening behavior, stress, low-compensation, lack of technology, poor interpersonal relations and communication coupled with unsafe working practices, emotional imbalance and sickness were some of the occupational Health and Safety issues at the workplace.

Finally, he entreated all workers to take good care of themselves by trying to balance between demands of family, work and personal life in order to prevent job stress and miscommunication. Mr. Ewurah advised participants to avoid working for long hours with heavy job demands since they pose as occupational dangers to their heath.  

 

The facilitator; Mr Michael Ewurah – Public Health Analyst, KKMA

                                                                                                      

Heads of Department and Units at the workshop

 


KKMA ORGANISES WORKSHOP ON STRUCTURING OF THE ZONAL COUNCIL

A one-day training program was held on February 16, 2023, at the Assembly Hall, with the goal of strengthening decentralization and promoting the efficient operation of the Zonal Councils. Participants from all four Zonal Councils attended, including the Chairpersons of the F&A and Development Planning Committees, Administrators, Environmental Health Officers, Accountants, Secretaries, Social Development Officers, and NADMO staff.

The Municipal Co-ordinating Director stated in his opening remarks the importance of the workshop, which was designed to provide officers with adequate knowledge and capacity to ensure maximum functionality of the Sub-Structures.

The workshop was spearheaded by Mr. Daniels Kenneth Nkrumah (Head of Central Administration), Ms. Zubaida Damago (Planning Unit), Ms. Alberta-Dora Seddoh (Budget Unit) and Mr. Bright Ametepe (Municipal Finance Officer) of this Assembly led the delivery of the training material.

Participants were taken through the following topics; Reporting Relationship Structure between the Zonal Councils and the Administration of KKMA, Minutes and Report Writing, preparation of Annual Plan & Progress Report, Programme Based Budget Preparation and Effective Revenue Collection as well as Approval Process for Zonal Council Expenditure.

The workshop was interactive and demonstrative, giving staff the opportunity to discuss the challenges associated with their job.

Participants were advised to replicate the knowledge gained at the workshop in order to achieve optimal knowledge acquisition in the performance of their duties.

The Head of Human Resource Department expressed appreciation to the facilitators for availing themselves for the training.

REPORT IN PICTURES